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About the eMOU Process

The e-MOU System and the Academic Agreement and Project Advisory Group (AAPAG)

In fall 2011, the university established a new e-MOU system for reviewing and approving academic agreements electronically. To complement this system, the Office of the Provost has also established a new way of addressing the issues raised in the development of complex agreements, which may require the involvement of several academic administrative units.

The e-MOU system does several things to expedite and improve the development of academic agreements.

  • First, it formalizes a kind of “one stop shop” to help faculty and administrators seeking to develop agreements; project originators simply go to http://emou.gmu.edu, complete the short Notification of Intent (NOI) form, and are then guided through the entire process by one of two agreement administrators, one each for domestic and international arrangements.
  • Second, the e-MOU system helps develop stronger agreements that better protect the university’s interest, maintains better and more complete records on its many activities and commitments, thus in turn helps the university meet its many reporting and regulatory obligations.

While many arrangements can follow standard agreement templates and be developed entirely through the electronic process, some projects are more complex or establish new kinds of enterprises, and require coordination across multiple academic administrative units. Complex agreements such as dual degrees, joint degrees, or multiple partner agreements will be channeled through the e-MOU process but deeper discussion will occur in a face-to-face meeting between the originator and the Academic Agreement and Project Advisory Group (AAPAG).

AAPAG comprises representatives of key administrative offices, and functions in both informal and formal ways.  Faculty and administrators proposing complex agreements may bring materials to AAPAG for early guidance about how best to proceed with developing the project, or the group may meet in order to resolve administrative conflicts that have emerged in the normal electronic agreement review (e-MOU) process.   It provides the opportunity to work out questions or concerns with multiple parties all at once.

AAPAG’s core members include representatives from Academic Affairs, the Office of Budget and Planning, the Office of Enrollment Planning and Administration, the Office of the University Registrar, the Office of Admissions, the Office of University Counsel, and the Associate Provost for Graduate or Undergraduate Education, as appropriate.  Representatives from other offices  — including Financial Aid, Student Accounts, University Relations, etc. — may be invited as needed.

AAPAG meetings are scheduled monthly for planning purposes but are only actually held if there is material needing review.  Please check with the agreement administrators for scheduled dates.

For a visual step-by-step guide to the eMOU process, see here.